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Senior Administrative Secretary Campus IUPUI - Indianapolis Department DENTISTRY-ADMINISTRATION IN-DSAD-IUINA

Indianapolis, IN

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nnJob Descriptionn*IU EMPLOYEES ONLY*rProvides administrative support to the Office of Academic Affairs to include faculty, staff, course directors, assistant to the chair, and department chair on a daily basis.r•Provide primary administrative support to the Faculty and Staff in the Office of Academic Affairs. Support faculty by preparing their correspondence and Power Point for outside presentations, supporting meeting needs, and coordinating calendars. Handle all travel and reimbursements for faculty and staff in the office. Process financial documents in KFS. Order and maintain all supplies for the office. Organize and maintain documentation required for accreditation. Schedule meetings, attend meetings and record minutes. Process DV’s for OSCE patients. r•Systems – Work with faculty on course syllabus and maintain documents in the electronic curriculum system. Maintain and update data in the curriculum management system. Work with students, faculty, and the chair on course evaluation. Serve as a resource for Exam Soft and Canvas for students, faculty, and staff. Attend trainings on any updates for these systems. Provide support for the school wide training on these various systems. Maintain the office electronic files. r•Course Support – Reserve rooms for all courses and exams in Ad Astra. Create and maintain the class calendars each semester. Resolve problems or issues that arise with ExamSoft or Canvas. r•Provide support for hiring tutors. Work with faculty and staff to identify student candidates for the tutor positions. Work with IUSD HR to process hiring paperwork. Communicate with tutors about expectations for the position and rules. Serve as backup for the tutor timesheets-Kuali Time. r•Perform other duties as needed.r nnJob RequirementsnREQUIRED: High School Diploma, plus 1-2 years in an administrative role.r r r Preferred Qualifications r Some college. Higher education background.rKnowledge of University Administrative Information Systems (travel, ordering, bill paying, time keeping, student information lookups, and data extraction).r r r Working Conditions / Physical Demands r Extensive use of computer and phone, ability to move up to 10 lbs., remain in a stationary position for long periods of time, moderate moving (including stairs and short distances between buildings), ability to read printed materials including correspondence, reports, brochures, texts, online documents, ability to hear and understand visitors in a busy office setting.r r r Salary Range r r

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